I. Scope of application

1. these terms and conditions apply to contracts for the rental of conference and event rooms of the hotel for the organization of conferences, seminars, events, banquets, etc. as well as for all other related services and deliveries of the hotel.

2. the subletting or re-letting of the rooms, areas or showcases provided as well as invitations to job interviews, sales or similar events require the prior written consent of the hotel.

3. the organizer's general terms and conditions shall only apply if these have been expressly agreed in writing.

II Contract conclusion, partner, liability

1. the contract is concluded by the hotel's acceptance of the application (confirmation) to the organizer; these are the contracting parties.

2. if the customer / orderer is not the organizer himself or if a commercial agent or organizer is engaged by the organizer, they shall be jointly and severally liable with the organizer for all obligations arising from the contract.

3. the hotel's liability is limited to damage caused by intent or gross negligence on the part of the hotel, its legal representative or vicarious agent, unless it concerns essential contractual obligations (cardinal obligations) in the area of typical services; this does not apply in the case of liability for damage resulting from injury to life, limb or health. The organizer is obliged to inform the hotel in good time of the possibility of exceptionally high damages.

III Services, prices, payment

1. the hotel is obliged to provide the services ordered by the organizer and promised by the hotel.

2. the organizer is obliged to pay the agreed or applicable prices of the hotel for these services and other services used. This also applies to services and expenses paid by the hotel to third parties in connection with the event.

3. the agreed prices include the respective statutory value added tax. If the period between the conclusion of the contract and the event exceeds four months and the price generally charged by the hotel for such services increases, the contractually agreed price may be adjusted accordingly by the hotel.

4. invoices of the hotel without a due date are payable within 7 days of receipt of the invoice without deduction. The hotel may demand immediate payment of due claims from the organizer at any time. In the event of late payment, the hotel is entitled to charge the applicable statutory default interest in accordance with § 288 BGB. The hotel reserves the right to claim further damages.

5. the hotel is entitled to demand a reasonable advance payment at any time. The amount of the advance payment and the payment dates may be agreed in writing in the contract.

6. for events that extend beyond the contractually agreed period, otherwise beyond midnight, the hotel charges a flat rate for additional expenses of € 25.00 per employee and hour, unless the calculated fee already takes into account a period of time beyond midnight.

7 The organizer does not acquire any claim to the provision of specific rooms or premises. The hotel therefore reserves the right to change rooms. If agreed rooms are not available, the hotel is obliged to endeavor to find an equivalent replacement in the hotel or in another property.

IV. Withdrawal by the hotel

1. if a requested advance payment is not made even after a reasonable grace period set by the hotel with a warning of refusal has expired, the hotel is entitled to withdraw from the contract.

2. furthermore, the hotel is entitled to withdraw from the contract for good cause if, for example
a) force majeure or other circumstances for which the hotel is not responsible make it impossible to fulfill the contract
b.) events are booked under misleading or false statements of material facts about the organizer or purpose
c) the hotel has reasonable grounds to believe that the event may jeopardize the smooth operation, security or public reputation of the hotel, without this being attributable to the hotel's sphere of control or organization
d) there is a breach of Section I. 2.

3. the hotel must inform the organizer immediately of the exercise of the right of withdrawal.

4. the organizer shall have no claim for damages against the hotel, except in the case of intentional or grossly negligent conduct on the part of the hotel, its legal representative or vicarious agent.

V. Withdrawal by the organizer (cancellation)

1. if the organizer cancels up to 6 weeks before the start of the event, cancellation is free of charge. If the organizer cancels later, the hotel is entitled to charge 80% of the originally agreed price for the services if it is no longer possible to re-let the room.

2. expenses saved in accordance with clause 1 are thus compensated. The organizer reserves the right to prove lower damages, the hotel reserves the right to prove higher damages.

VI Option data

Option dates are binding for both contracting parties. The hotel reserves the right to rent the reserved premises and rooms to other parties after expiry of the option.

VII Changes to the number of participants and the time of the event

1. a change in the number of participants by more than 5% must be notified to the hotel no later than 5 working days before the start of the event; it requires the hotel's consent.

2. a reduction in the number of participants by a maximum of 5% will be recognized by the hotel in the invoice. In the event of deviations exceeding this, the originally registered number of participants less 5% shall be taken as the basis. In the event of a further reduction in the number of participants, the hotel shall charge the agreed conference flat rate per canceled participant.

3. in the event of an upward deviation, the actual number of participants will be charged.

4. if the number of participants deviates by more than 10%, the hotel is entitled to redetermine the agreed prices and to exchange the confirmed rooms, unless this is unreasonable for the organizer.

5. if the agreed start or end times of the event are postponed without the prior written consent of the hotel, the hotel may charge additional costs for readiness to perform, unless the hotel is at fault.

VIII. Bringing food and beverages

The organizer may not bring food and drinks to events. Exceptions require a written agreement with the hotel. In these cases, a contribution to cover overhead costs will be charged.

IX. Technical equipment and connections

1. insofar as the hotel procures technical and other equipment from third parties for the organizer at the organizer's request, it acts in the name of, on behalf of and for the account of the organizer.

2. the organizer is liable for the careful handling and proper return of the equipment. He shall indemnify the hotel against all third-party claims arising from the provision of these facilities.

3. the use of the organizer's own electrical equipment using the hotel's electricity network requires the hotel's written consent. Any malfunctions or damage to the hotel's technical equipment caused by the use of such equipment shall be borne by the organizer, unless the hotel is responsible for this. The hotel may record and charge a flat rate for the electricity costs arising from the use of such equipment.

4. if suitable hotel equipment remains unused due to the connection of the organizer's own equipment, a cancellation fee may be charged.

5. faults in technical or other equipment provided by the hotel will be rectified immediately if possible. Payments may not be withheld or reduced insofar as the hotel is not responsible for these faults.

X. Loss of or damage to items brought onto the premises

1. exhibits or other items, including personal items, are kept in the event rooms or in the hotel at the risk of the organizer. The hotel accepts no liability for loss, destruction or damage, except in cases of gross negligence or intent on the part of the hotel, its legal representative or vicarious agent.

2. decoration material brought along must comply with fire safety requirements. The hotel is entitled to demand official proof of this. If such proof is not provided, the hotel is entitled to remove any material already brought in at the organizer's expense. Due to possible damage, the installation and attachment of objects must be agreed with the hotel in advance.

3. sparklers and table fireworks are not permitted anywhere in the hotel.

4. any exhibits or other items brought along must be removed immediately after the end of the event. If the organizer fails to do so, the hotel may remove and store the items at the organizer's expense. If the items remain in the event room, the hotel may charge room rental for the duration of their retention. The organizer reserves the right to prove lower damages, the hotel reserves the right to prove higher damages.

XI. Liability of the organizer for damages

1. if the organizer is an entrepreneur, he is liable for all damage to buildings or inventory caused by event participants, employees, other third parties from his area or himself.

2. the hotel may require the organizer to provide appropriate security (e.g. insurance, deposits, guarantees).

3. the organizer must obtain any official permits required for an event in good time and at his own expense. Fees payable to third parties for the event, in particular GEMA fees, must be paid by the organizer directly to the creditor.

XII Final provisions

1. amendments or additions to the contract, the acceptance of applications or these terms and conditions for events must be made in writing. Unilateral amendments or additions by the organizer are invalid.

2. place of performance and payment is the registered office of the hotel.

3. the exclusive place of jurisdiction - also for check and bill of exchange disputes - is the registered office of the hotel in commercial transactions. If a contractual partner fulfills the requirements of § 38 para. 1 ZPO and has no general place of jurisdiction in Germany, the place of jurisdiction shall be the registered office of the hotel.

4 German law shall apply. In commercial transactions, the application of the UN Convention on Contracts for the International Sale of Goods and the conflict of laws is excluded.

5 Should individual provisions of these General Terms and Conditions for Events be invalid or void, this shall not affect the validity of the remaining provisions. In all other respects, the statutory provisions shall apply.